Out of the Box Solutions Blog

Tip of the Week: How to Use PowerPoint More Efficiently

Tip of the Week: How to Use PowerPoint More Efficiently

When there is a need to create a presentation, one solution is common enough that its name has become synonymous with the presentation itself: PowerPoint. Not only does this Microsoft Office staple have plenty of features for a user to leverage, it also provides a considerable amount of shortcuts and time-saving tricks. This week’s tip will dive into some of these tricks.

Changing Your Object Defaults
PowerPoint offers a lot of ways to personalize the aesthetic of your presentation, which can help you create a recognizable, identifiable appearance for your company and its brand. However, if you have to reformat every object you create in your presentation, it will be easy to become overwhelmed and frustrated. The easiest way to simplify and streamline this task is to tweak your object default settings.

For instance, let’s say you wanted to reconfigure the text boxes to match your company’s branding a little better. Your first step would be to create a text box and edit it to match the formatting that you want the rest to mimic. Once you’ve done so, right-click on the text box and select Set as Default Text Box from the menu that pops up. After this process is completed, the rest of the text boxes you add to that particular presentation will feature your revised formatting.

Finding an Object
By the time your presentation starts to take shape, chances are good that you’ll have quite a few objects to contend with - enough to make finding a particular one difficult. This is especially true when objects have been grouped together. However, there is a simple means to cycle quickly through these objects until you find the one you’re looking for.

All you have to do is press Tab. This will select each element on the page in sequence, even those that have been grouped together. As a result, you have a simple means of getting at objects that may not be easily accessible otherwise.

Leverage Templates
As a way to save a user time and effort, PowerPoint includes the capability to apply a template to a presentation, greatly reducing or eliminating the time it takes to format the presentation’s appearance. This is exceptionally useful if a presentation needs to be ready sooner than later, and gives it a clean appearance.

However, there are a few potential issues with this approach. The presentation most likely won’t match your company’s branding, lessening your ability to associate its impact with your business. Secondly, a sharp-eyed prospect may be able to spot a pre-built template from Microsoft, diminishing how impressive they find your presentation and the information it offers.

A relatively easy fix is to take the time and create a customized template that matches your branding, although this will take a considerable amount of time to accomplish. If you can spare the time, it may not be a bad idea to create a template that you can use in the future and save time later. If not, focus on using the generic template to deliver the best, most informative presentation that you can. The advice and knowledge you’re sharing is the more important consideration, so if you can present it with passion, your audience shouldn’t mind a generic appearance too much.

What have you used PowerPoint to discuss in the past? Did you find a certain approach to be effective for you? Let us know in the comments, once you’ve subscribed to this blog!

How Sports Have Gotten Smarter
Are Your Printing Expenses Secretly Out of Control...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Saturday, March 23 2019

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Network Security User Tips Privacy Productivity Tech Term Microsoft Communication Data Smartphones Efficiency Internet Cybersecurity Google Hardware Email Passwords Windows 10 Mobile Devices IT Support Cloud Malware Mobile Device Innovation Browser Android Small Business IT Services Communications Collaboration Users Business Management Network Ransomware Wi-Fi Hackers Software Business Wireless Applications Holiday Outsourced IT Data Backup Backup Workplace Tips Saving Money Managed IT Services Managed IT services Data recovery Internet of Things Networking Hosted Solutions VoIp Marketing Cloud Computing Social Media Business Intelligence Information Employer-Employee Relationship Blockchain Gmail Data Management Remote Monitoring and Management Connectivity Computers Save Money Facebook Tech Terms Microsoft Office Apps Access Control Automation Bandwidth Cost Management Medical IT Managed IT Service Paperless Office Smartphone Remote Computing Artificial Intelligence Patch Management Computer Analytics Virtual Assistant Password Managed Service Mobility Wireless Charging G Suite BDR Data Security Office 365 Compliance Cortana Virtualization VPN User Tip WannaCry Server Management Printing Personal Information Telephony Big Data Mobile Security Microsoft Teams Outlook Security Cameras Data Breach Edge Virus SSD A.I. Server Value Hybrid Cloud Business Continuity Workers HP Microsoft Office 365 Specifications Settings HIPAA Dongle Paper Storage E-Commerce Voice over IP Operating System Company Culture Profitability Maintenance Reporting Word Sales Antivirus Movies Miscellaneous Gadgets Cables Upgrade Millennials Document Management Telecommute Technology Tips Time Management IT budget Eliminating Downtime Hard Drive Ink Dark Web Payment Physical Security Managing Stress Amazon Router Wearables Tablet Staff Twitter Lead Generation Network Attached Storage Database Voice over Internet Protocol Analysis Certification Business Technology Streaming Media Authentication Chrome Conferencing Battery BYOD Processors Government PowerPoint Error instant Messaging eCommerce Laptop Environment Websites Internet Explorer SaaS Healthcare Excel Inventory Unified Communications Troubleshooting Cybercrime Digital Data loss Backup and Disaster Recovery Downloads Authorization Chrome OS Office e-waste Plug-In Wireless Internet Telecommuting Vulnerability Machine Learning Sports Vulnerabilities Online Shopping Tip of the week Safety Threat GDPR Knowledge Data Protection RAM Update Tactics Training Phishing Spam Hard Drives Trends Content Filtering IT Management disposal Bring Your Own Device Proactive IT Help Desk Spyware Touchscreen Cryptocurrency Comparison Alert Regulation Disaster Recovery Windows 7 Printers Quick Tips Net Neutrality