Out of the Box Solutions Blog

Tip of the Week: 3 Microsoft Office Collaboration Tips

Tip of the Week: 3 Microsoft Office Collaboration Tips

Microsoft has consistently turned out collaboration software of all kinds, but some are more effective than others. We’ll try to single out some of the best and brightest solutions for collaboration in the business world.

OneDrive for Business
Even though OneDrive for Business shows its worth much better when used in concert with Microsoft Teams, it doesn’t need Teams in order to be effective. OneDrive allows for file sharing in programs such as Microsoft Word, Excel, or PowerPoint. If you have the application opened up, click Share in the upper right-hand corner. You’ll open up a box that provides you with your options. You can enter a name or email address, or you can get a copy of the link to share it in other ways. If you try to share the document with users outside of your organization, you’ll need to select Specific People from a dropdown menu at the top of the box. Once you’ve done this, as long as you select Allow Editing, anyone who has access to the file can edit it in real time. However, this only works for documents stored in OneDrive.

Outlook Email
It’s obvious that email helps with collaboration, but now that Microsoft Outlook 2016 has been improved with Office 365’s Groups feature, it’s better than ever before. Outlook is now capable of creating a shared space for your team to get more done through collaboration. Outlook Groups can be used for access to a shared calendar, team inbox, and document library. This gives groups a space that can be used to have conversations, schedule meetings, and store documents that might be important for the project they’re working on. As long as your organization’s IT department has enabled the option for Groups, it’s fairly simple to implement.

  • Click the Home tab in the navigation ribbon.
  • Under Groups, select New Group
  • Choose a name for your new group. The group will be given a suggested email address. Keep in mind that your group name cannot be changed.
  • Enter a brief mission statement for the group in the Description field. Keep in mind that this will be included in every welcome email that you send to new group members.
  • Set a Classification from the options provided by your organization.
  • Change your group’s Privacy level. While it defaults to private, where content can only be viewed by approved group members, there is also a public option that allows anyone to see it.
  • You can have all of the group’s conversations and events sent to all members’ email inboxes. They can then change the setting to their personal preference.
  • Once you’ve clicked Create, you’re all set.

Skype for Business
Skype for Business is extremely helpful for communicating and collaborating in the workplace, but one of its key features includes integration with Microsoft Outlook, as well as the option to see who is available at any given time, just by looking at the calendar. This is particularly helpful to schedule a meeting and post an agenda for said meeting.

To get started with these great communication solutions, reach out to us today at 800-750-4OBS (4627).

Why the Modern Billboard is Better
Does a Touchscreen Make Sense on a Computer?
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Sunday, September 23 2018

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Tech Term Network Security Privacy Cybersecurity Smartphones Malware Hardware Internet User Tips Cloud Communications Ransomware Android Communication Microsoft Data Passwords Managed IT services Innovation Applications Google Business Intelligence Efficiency Browser Backup Network Blockchain Saving Money Hosted Solutions Social Media Wi-Fi Productivity Mobile Devices Email Employer-Employee Relationship Small Business Business Management Collaboration IT Support Mobile Device Data Backup Managed IT Service Users Outsourced IT Compliance Virtualization VPN Patch Management BDR Remote Computing Computer Data Management Information Computers Data recovery Internet of Things Save Money Networking Business Tech Terms Wireless Cortana Automation Hackers Gmail Windows 10 Artificial Intelligence Software Workplace Tips VoIp Cost Management Analytics Cloud Computing Bandwidth Marketing Virtual Assistant IT Services Wireless Charging Vulnerability Machine Learning Database Voice over Internet Protocol Plug-In Online Shopping Streaming Media Millennials Environment Government PowerPoint GDPR Tablet Unified Communications Spam Websites Internet Explorer IT Management Inventory Touchscreen Spyware Cybercrime Conferencing Proactive IT Backup and Disaster Recovery Business Technology Downloads e-waste G Suite Big Data Sports WannaCry Server Management Data Protection RAM Excel Edge Virus Safety Threat Managed IT Services Server Microsoft Office 365 HP Tactics Office Remote Monitoring and Management Settings Hard Drives Trends HIPAA disposal Bring Your Own Device Telecommuting Storage Mobile Security Knowledge Microsoft Teams Office 365 Miscellaneous Antivirus Printing Tip of the week Reporting Access Control Document Management Telecommute Content Filtering Microsoft Office IT budget SSD A.I. Phishing Hard Drive Value Comparison Hybrid Cloud Amazon Holiday Physical Security Connectivity Dark Web Operating System Company Culture Telephony Staff Dongle Paper User Tip Medical IT Lead Generation Network Attached Storage Authentication Paperless Office Smartphone Maintenance Analysis Battery Facebook Movies Data Breach Processors Specifications Cables eCommerce Laptop Technology Tips Apps Workers Error Managing Stress Voice over IP Ink SaaS Password Authorization Digital Data loss Gadgets Router Managed Service Twitter Sales Quick Tips Disaster Recovery Regulation Alert Printers Troubleshooting