Out of the Box Solutions Blog

Tip of the Week: Simplify Your Day at Work

Tip of the Week: Simplify Your Day at Work

Work isn’t always great, and it can be stressful to boot. Distractions certainly don’t help, as they can complicate your schedule and get in the way of responsibilities. With the right strategies on your side, you could potentially eliminate some of this stress. Here are some of the ways you can do so.

Utilize Themed Days

Jack Dorsey, the co-founder of Twitter and CEO of Square, suggests implementing a “theme” day, giving your organization a way to schedule tasks accordingly. The idea behind this is that you can select a day for specific tasks to be accomplished, minimizing distractions and rescheduling tasks as they are needed.

Use Templates and Canned Responses

Templates are great for when you need to complete a task that requires a ton of repetition. A template simplifies this task by making it so, rather than doing the same thing over and over again, you only need to do a repetitive task once. Canned responses serve a similar purpose, allowing you to prepare for multiple scenarios and add in information as it’s needed. If you take the time to write all of these messages and templates out, you essentially create a library that can be used as needed.

Only Handle It Once

If you do a task correctly once, you won’t have to deal with it later. To this end, be sure that if you start a new task, make sure you have enough time to complete it. Similarly, you will want to make sure that you can delegate tasks in such a way that they can be completed in a timely and efficient manner to make sure they are done correctly.

Say No

As the business owner, you’ll need to make sure that you properly delegate to your employees. In other words, if you have too much on your plate, you need to know who to give tasks to. In particular, meetings can be tricky to make work, depending on the agenda. They can either be great opportunities to be productive, or they can be major time sinks that yield little to no results. You shouldn’t feel bad about saying no to certain parts of your job, as your productivity could very well depend on it. When all else fails, you can use a “to-do” list. Ask yourself what needs to be done, as well as what should be avoided, during a meeting.

Stop Coworker Interruptions

Coworkers that waste time can become a big distraction in the office, regardless of intent. Even though there is a considerable amount to gain from office camaraderie, there are also times where you absolutely cannot be interrupted. You can use your office’s instant messaging system to give your colleagues a notice for when you shouldn’t be disturbed, thereby retaining focus.

Streamline Processes

If processes aren’t working for your business, perhaps it’s time to revisit them. Doing so can afford your organization the ability to so considerable amounts of time and money from not having to repeat tasks or complete them in a way that isn’t ideal. Collaborations with other departments might be able to yield surprising results.

Avoid Being a Perfectionist

Doing everything perfectly can be stressful. Here are some of the side-effects of attempting perfection in everything you do:

  • Stress
  • Procrastination
  • Unrealistic Expectations

While this can be difficult to balance, perfectionism can be helpful, but other times it might seem impossible. Reserve this level of quality and priority for only the most important projects.

What methods do you use to keep your workdays simple and productive? Let us know in the comments.

Make Sure You Are Using Supported Software
Is it Wrong to Purchase Access to Your Own Data?
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Saturday, July 20 2019

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Technology Best Practices Business Computing Network Security Productivity User Tips Communication Privacy Malware Data Efficiency Microsoft Tech Term Google Internet Mobile Device Hardware Smartphones Windows 10 IT Support Computer Innovation Hackers Ransomware Android Cybersecurity Users Email Passwords Small Business Software Mobile Devices Cloud Business Communications Network Business Management Managed IT Services Browser Workplace Tips Collaboration IT Services Applications Outsourced IT Apps VoIp Bandwidth Wi-Fi Data Backup Wireless Holiday Backup Hosted Solutions Saving Money Smartphone Social Media Information Data recovery Internet of Things Cloud Computing Managed IT services Employer-Employee Relationship Blockchain Gmail Managed Service Marketing Gadgets Save Money Laptop Miscellaneous Networking Microsoft Office Upgrade Value Business Intelligence Facebook Chrome VPN Telephony Healthcare Data Management Cost Management Mobility Computers Voice over Internet Protocol Data Security Tech Terms Compliance Net Neutrality Processor Automation Managed IT Service BDR G Suite RAM Remote Computing Paperless Office Patch Management Artificial Intelligence Remote Monitoring and Management Office Virtual Assistant Password Analytics Wireless Charging Access Control Office 365 Connectivity Cortana Medical IT Virtualization Company Culture Movies User Tip Authentication Spyware Maintenance Analysis Certification Windows Technology Tips Error instant Messaging WannaCry Server Management Cables Data Breach BYOD Big Data SaaS Server Managing Stress Workers Troubleshooting Health Edge Virus Customer Service Ink Specifications Settings Twitter Authorization Chrome OS HP Router Voice over IP Updates Streaming Media Vulnerabilities HIPAA Database Sales Plug-In Wireless Internet GDPR Environment Millennials Update Antivirus OneNote Government PowerPoint Training IT budget Inventory Unified Communications Document Management Telecommute Employees Websites Internet Explorer Backup and Disaster Recovery Downloads Touchscreen Cryptocurrency Hard Drive Cybercrime Tablet Proactive IT Help Desk Physical Security Sports Conferencing Personal Information Lead Generation Network Attached Storage e-waste Business Technology Outlook Staff Windows Server 2008 R2 Security Cameras Battery Data Protection Human Resources Solid State Drive Safety Threat Display Hard Drives Trends Microsoft Office 365 Windows 7 Processors Tactics Excel Business Continuity eCommerce Storage E-Commerce disposal Bring Your Own Device Profitability Taskbar Reporting Word Mobile Security Microsoft Teams Telecommuting Employee-Employer Relationship Digital Data loss Hard Disk Drive Printing Benchmarks SSD A.I. Tip of the week Time Management Vulnerability Machine Learning Knowledge Online Shopping National Security Content Filtering Dark Web Payment Hybrid Cloud Phishing Amazon Eliminating Downtime Wearables IT Management Operating System Electronic Health Records Spam Video Dongle Paper Comparison Risk Management Quick Tips Regulation Disaster Recovery Alert Printers