Out of the Box Solutions Blog

Tip of the Week: The Basics of Evernote

Tip of the Week: The Basics of Evernote

With smartphones being so well suited to productivity and on-the-go organization, it’s little wonder that they have become a great tool for note-taking. One application in particular, Evernote, was designed with many features focused toward this very task. For this week’s tip, we’ll review some of the reasons that Evernote is a stand-out note-taking tool.

What is Evernote, Exactly?
Evernote is a cloud-based service that allows users to create and store various kinds of files, saved as notes within notebooks. Built as a kind of virtual filing system, it also makes finding a particular thought exceptionally easy. It can be seen as a business-friendly application, as it also offers some collaborative capabilities on notes, and can be accessed through a mobile device (as referenced above), as well as via a computer, with the capability to integrate it with services like Microsoft Outlook and Google Drive.

There are both free and premium versions of Evernote, with an additional paid version intended for business use. This business-centric tier offers a few unique features, like Spaces (subspaces in Evernote where groups can directly collaborate) and the administrative abilities that every business needs when implementing a solution like this. However, here, we’re focusing on what the free version has to offer users… which is quite a lot.

How Evernote Works
Evernote has its own terminology that it works with internally.

  • Notes - A note is Evernote’s most basic document, whether it’s composed of text that you’ve typed up, something clipped from the Internet, an image, or any of the other formats that Evernote is compatible with.
  • Notebooks - Just as in the physical world, notebooks are where you keep your notes. However, not many physical notebooks are organized categorically, as Evernote’s are.
  • Tags - Tags are essentially keywords that allow you to look at a collection of notes that contain related topics, even if those notes are contained in different notebooks. By adding a keyword to a note’s tag section, a note is then searchable by that keyword tag.

The Features that Evernote Offers Everyone
Evernote’s most basic, free version offers no small amount of utility. While its features may not be intended for business purposes directly, they can certainly contribute to your, and your organization’s, success.

  • Shareability - Evernote content, whatever it may be (more on that shortly) can be shared with anyone, even if they aren’t also an Evernote user. While this does bring up security concerns in a business setting, if used responsibly, it could have no small amount of utility in the office.
  • Personal Management - There is an excellent capacity for building to-do lists in Evernote, which could have potential as a basic project progress tracker or any other of assorted office needs, like ordering supplies. In addition, reminders can be set so that these tasks are completed before a deadline is missed.
  • Assistant-Friendly - If you happen to use the Google Assistant or Apple’s Siri, you can use them along with Evernote to create, find, and update notes with your voice alone.
  • Scrapbook-Style Notes - Evernote also offers a browser extension that can pull content from the web, simplifying business research and note-taking. No matter the content you need, Evernote can grab it and organize it the way you see fit.

While Evernote isn’t right for everyone’s business, it may be just the tool that yours is looking for. Give Out of the Box Solutions a call at 800-750-4OBS (4627) for more assistance with your IT, including a review of your current solutions.

Are You Ready for More of the IoT in 2019?
Can You Use Your Smartphone to Work Effectively?
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, January 22 2019

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Business Computing Network Security Tech Term User Tips Privacy Productivity Internet Smartphones Efficiency Cybersecurity Malware Mobile Device Hardware Browser Android Microsoft Communication Cloud Data Ransomware Email Network Small Business IT Support Communications Wireless Holiday Applications Users Business Management Backup Saving Money Collaboration Managed IT services Innovation Data Backup Google Passwords Windows 10 Wi-Fi Mobile Devices Data recovery Internet of Things IT Services Hackers Outsourced IT Workplace Tips Social Media Managed IT Services Cloud Computing Business Intelligence Employer-Employee Relationship Blockchain Hosted Solutions VoIp Information Software Marketing Networking Business Access Control Microsoft Office Automation Connectivity Managed IT Service Medical IT Facebook Smartphone Artificial Intelligence Remote Computing Patch Management Apps Virtual Assistant Password Cost Management Analytics Computer Bandwidth Managed Service Mobility Wireless Charging Cortana Compliance Virtualization VPN BDR Gmail Data Management Remote Monitoring and Management Computers Save Money Tech Terms SSD A.I. Document Management Telecommute Millennials Upgrade IT budget Dark Web Hard Drive Value Hybrid Cloud Amazon Eliminating Downtime Physical Security Network Attached Storage Operating System Company Culture Staff Tablet Dongle Paper Wearables Lead Generation Movies Authentication Paperless Office Business Technology Maintenance Analysis Certification Battery Conferencing Error Processors Cables BYOD eCommerce Laptop Technology Tips Managing Stress Troubleshooting Excel Ink SaaS Healthcare Office Twitter Authorization Digital Data loss Router Vulnerability Machine Learning Telecommuting Database Voice over Internet Protocol Plug-In Wireless Internet Online Shopping Streaming Media Data Security Tip of the week Environment Update Knowledge Office 365 Government PowerPoint GDPR Content Filtering Inventory Unified Communications Spam Phishing Websites Internet Explorer Training IT Management Touchscreen Spyware Cybercrime Proactive IT Help Desk Comparison Backup and Disaster Recovery Downloads WannaCry Server Management User Tip e-waste G Suite Outlook Big Data Telephony Sports Data Protection RAM Edge Virus Data Breach Safety Threat Security Cameras Server Trends Microsoft Office 365 HP Workers Tactics Business Continuity Settings Specifications Hard Drives Storage HIPAA disposal Bring Your Own Device Profitability Voice over IP Gadgets Mobile Security Microsoft Teams Miscellaneous Antivirus Sales Printing Reporting Word Alert Printers Quick Tips Personal Information Disaster Recovery Regulation