Out of the Box Solutions Blog

Tip of the Week: Using OneNote as a Knowledge Center

Tip of the Week: Using OneNote as a Knowledge Center

Microsoft OneNote is a very useful application, as its capabilities extend far beyond the basic note-taking that its name would imply. In fact, it has the capability to support a simple wiki-like system baked in. For this week’s tip, we’ll go over how you can use OneNote to set one up for your business’ benefit.

What’s a Wiki?

A wiki is a place on the web that allows for anyone to build content and edit what others have contributed. This content can be linked to that on other pages based on topics and keywords. For context, think Wikipedia - the name isn’t an accident.

While OneNote can’t compete with an application that is specifically meant to create these kinds of resources, it has quite a few features that make it a reasonable substitute in a pinch. Without any limitations, you can be as granular as you need to be, linking as many pages to each other as you require. Once your wiki is set up, your entire team can access it as a reference.

Setting Up Your Wiki

The first thing you’ll need to do is to create an established homepage that outlines the rest of your database and each topic it covers. These topics can be linked to other pages, certain paragraphs on those pages, or even entirely different notebooks. This means that you can layer your notebooks, adding to the depth of your database. For now, we’ll stick to the basic one-layer setup.

Let’s assume that your first database is going to cover three topics, each with three categories within them.

Linking Options

To simplify things, OneNote has a few options available for you to link to different parts of your wiki.

Link to Pages

As you build your database out, there are a variety of options you can leverage to simplify this process. For instance, once you have your established homepage started, you can easily generate individual pages for each item. Highlight the text you want to use to create a new page, right click, and select Link to Pages.

This generates a new page in your notebook for the item, linking them to the proper text on your homepage.

From there, you can dive deeper and continue to build pages and sections going into your topic in greater detail.

Link to Sections

You can also add links between specific sections. To do so, you’ll first need to highlight the text you want to add the link to. Let’s assume that, in our scenario, Example 1.1.3 and Example 2.2.1 discuss related topics. You can link between these specific sections, sending anyone who decides to click on Example 2.2.1 to view Example 1.1.3.

To do so, highlight the item you want the link to direct to. You should see the option to Copy Link to Paragraph. Clicking that option will add the link to your clipboard.

From there, navigate to the place where you would like to add the link. Highlight the area, right-click, and select Link. Paste the link you copied earlier into the Address bar. If your database is still small enough, you could also pick a location to link to from that window.

Of course, you wouldn’t put all this effort into creating a database if nobody was going to use it. Furthermore, this is going to be a big project… you may want some help with it.

To invite other users to access and collaborate on your database, click File, Share, and select your chosen option. Alternatively, you can also save it to a shared area on your network, which would enable others to access it as needed.

There you have it - with some time, you’ll be able to build up a pretty effective knowledge base for your organization’s benefit.

What have you used OneNote for in the past, if for anything beyond taking notes? What other features does it have that we didn’t touch on? Leave your thoughts in the comments, and make sure to subscribe!

Why (and How) to Train Employees on Their Technolo...
Is Chrome OS Compatible with Your Business?


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Friday, May 24 2019

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Technology Best Practices Business Computing Network Security Productivity User Tips Privacy Efficiency Communication Data Internet Tech Term Hardware Smartphones Microsoft Google Innovation Mobile Device Malware Email Cybersecurity Windows 10 IT Support Communications Cloud Users Mobile Devices Business Business Management Passwords Small Business Browser Android Network Applications Outsourced IT Managed IT Services Hackers Collaboration Ransomware IT Services Wi-Fi Data recovery Internet of Things Backup Saving Money Wireless Social Media Holiday Workplace Tips Apps Bandwidth Managed IT services Data Backup Software Hosted Solutions Information Networking Computer Smartphone Employer-Employee Relationship Cloud Computing Managed Service Gmail Business Intelligence VoIp Marketing Blockchain Gadgets BDR G Suite Data Management Remote Monitoring and Management Computers Managed IT Service Remote Computing Tech Terms Patch Management Miscellaneous Save Money Microsoft Office Upgrade Access Control Connectivity Automation Office Value Medical IT Office 365 Facebook Chrome Paperless Office Cortana Artificial Intelligence Healthcare Virtual Assistant Password Cost Management Analytics Mobility Wireless Charging Telephony Voice over Internet Protocol Data Security Compliance Virtualization Net Neutrality VPN Big Data Millennials Sports Personal Information WannaCry Server Management e-waste Outlook Safety Threat Security Cameras Server Data Protection RAM Human Resources Edge Virus Solid State Drive Business Continuity Settings Tablet Hard Drives Trends Microsoft Office 365 HP Tactics Business Technology Storage E-Commerce HIPAA Conferencing disposal Bring Your Own Device Profitability Hard Disk Drive Printing Reporting Word Mobile Security Microsoft Teams Employee-Employer Relationship Antivirus IT budget Excel SSD A.I. Time Management Document Management Telecommute Eliminating Downtime Physical Security Dark Web Payment Hard Drive Hybrid Cloud Amazon Video Telecommuting Dongle Paper Wearables Lead Generation Network Attached Storage Operating System Company Culture Electronic Health Records Staff Analysis Certification Battery Knowledge Movies Authentication Tip of the week Maintenance BYOD eCommerce Laptop Phishing Technology Tips Error instant Messaging Processors Content Filtering Cables Customer Service Ink SaaS Comparison Managing Stress Troubleshooting Health Router Twitter Authorization Chrome OS Digital Data loss User Tip Plug-In Wireless Internet Online Shopping Data Breach Streaming Media Vulnerabilities Vulnerability Machine Learning Database Workers Government PowerPoint GDPR Specifications Environment Update Websites Internet Explorer Training IT Management Voice over IP Inventory Unified Communications Spam Employees Proactive IT Help Desk Sales Backup and Disaster Recovery Downloads Touchscreen Cryptocurrency Spyware Cybercrime Regulation Disaster Recovery Windows 7 Alert Printers OneNote Quick Tips